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Benedictine University is committed to supporting student educational and professional advancement while maintaining responsible stewardship of institutional resources. In accordance with the Illinois Student Debt Assistance Act (Public Act 103-0054) and Federal Regulation 34 CFR 668.14(b)(34), Benedictine University establishes the following policy governing the release of transcripts and diplomas for current and former students who have outstanding financial obligations to the University.

Students are responsible for the timely payment of all tuition, fees, housing charges, meal plan charges, fines, and any other financial obligations owed to Benedictine University.

Payment in full is due by the published payment deadlines for each academic term unless alternative arrangements have been approved by the University. Students who fail to satisfy their financial obligations by the established due date may be subject to a financial hold on their account.

Official Transcript Appeal Process

Pursuant to the Illinois Student Debt Assistance Act, a student may request consideration for the release of an official transcript when the transcript is specifically required for one of the following purposes:

• Employment or professional licensure.
• Transfer or admission to another institution of higher education.
• Enrollment in a graduate, professional, or postsecondary educational opportunity.
• Enlistment in the United States Armed Forces or Illinois National Guard.
• Application for state, federal, private, or institutional financial aid.

Students seeking an exception must submit a Transcript or Diploma Release form to the Office of the Registrar that includes:

1. Student’s full legal name and any prior name used while attending Benedictine University.
2. Date of birth.
3. Student ID number.
4. BenU email address.
5. Dates of attendance.
6. Degree awarded and graduation date.
7. A detailed explanation of the purpose for which the diploma is required.
8. Supporting documentation from the employer, educational institution, military branch, licensing agency, financial aid office, or other requesting entity.
9. Current mailing address, telephone number, and email address.
10. Student signature and date.

The appeal must also include the following signed statement:

“I acknowledge that I have an outstanding financial obligation owed to Benedictine University. I understand that this obligation remains due and payable regardless of any temporary release of my diploma under the provisions of the Illinois Student Debt Assistance Act (Public Act 103-0054). I agree to satisfy the outstanding balance in full or maintain an approved payment arrangement with the University. I certify that the information provided in this appeal is accurate and complete.”

Submission of an appeal does not guarantee approval. Benedictine University reserves the right to request additional documentation and will evaluate each appeal in accordance with applicable law and institutional policy.

Diploma Appeal Process

Pursuant to the Illinois Student Debt Assistance Act, a student may request consideration for the release of a diploma when the diploma is specifically required for one of the following purposes:

• Employment or professional licensure.
• Transfer or admission to another institution of higher education.
• Enrollment in a graduate, professional, or postsecondary educational opportunity.
• Enlistment in the United States Armed Forces or Illinois National Guard.
• Application for state, federal, private, or institutional financial aid.

Students seeking an exception must submit a Transcript or Diploma Release form to the Office of the Registrar that includes:

1. Student’s full legal name and any prior name used while attending Benedictine University.
2. Date of birth.
3. Student ID number.
4. BenU email address.
5. Dates of attendance.
6. Degree awarded and graduation date.
7. A detailed explanation of the purpose for which the diploma is required.
8. Supporting documentation from the employer, educational institution, military branch, licensing agency, financial aid office, or other requesting entity.
9. Current mailing address, telephone number, and email address.
10. Student signature and date.

The appeal must also include the following signed statement:

“I acknowledge that I have an outstanding financial obligation owed to Benedictine University. I understand that this obligation remains due and payable regardless of any temporary release of my diploma under the provisions of the Illinois Student Debt Assistance Act (Public Act 103-0054). I agree to satisfy the outstanding balance in full or maintain an approved payment arrangement with the University. I certify that the information provided in this appeal is accurate and complete.”

Submission of an appeal does not guarantee approval. Benedictine University reserves the right to request additional documentation and will evaluate each appeal in accordance with applicable law and institutional policy.

Questions regarding transcript or diploma requests should be directed to the Office of the Registrar at [email protected].